New Feature: Recurring Shifts — Set It and Forget It Scheduling

Stop Recreating the Same Shifts Every Week

Modern guard management software can help with this. Most security contracts follow repeating patterns. Site A needs a guard Monday to Friday, 18:00-06:00. Site B needs two guards every Saturday. Site C has a 4-on-4-off rotation. Yet until now, managers had to create these shifts manually every week — a tedious, error-prone process.

TacDesk’s new recurring shifts feature lets you define a pattern once and have the system generate shifts automatically.

How It Works

1. Create a shift in the rota calendar as normal
2. Toggle the “Recurring” option
3. Choose the pattern — weekly, fortnightly, or monthly
4. Set how far ahead to generate (up to 12 weeks)
5. Save — the system creates all future shifts in the pattern

Recurring shifts show a visual indicator on the calendar so you can distinguish them from one-off assignments.

Flexibility Built In

Recurring doesn’t mean rigid. Each generated shift remains independently editable:

• Change one instance — adjust a single shift without affecting the rest of the pattern
• Swap a guard — reassign one occurrence when the regular guard is unavailable
• Cancel one instance — remove a single shift (e.g., bank holiday) without breaking the pattern
• End the pattern — stop generating future shifts from a specific date

This means your recurring pattern handles the 90% of weeks that follow the normal schedule, while you manually adjust the 10% that don’t.

Time Savings

For a company with 20 sites, each with 2-3 regular shifts, managers were creating 40-60 shifts per week manually. Recurring shifts eliminate this entirely — set up the patterns once, and they generate indefinitely. That’s hours of admin time saved every week.

Batch Generation

Shifts are generated in batches up to 12 weeks ahead. As weeks pass, new shifts are automatically generated to maintain the 12-week forward view. You always have visibility of the next three months of scheduling.

Recurring shifts are available on all TacDesk plans. Try the demo to set up a recurring shift pattern.

Related Articles

• → New Feature: Shift Marketplace — Let Guards Claim Open Shifts
• → Security Guard Scheduling: How to Build Rotas That Actually Work
• → Night Shift Security: Managing Guards Who Work When You Sleep
• → Night Shift Management: Keeping Security Guards Safe and Alert

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