GPS clock in and out
One tap on site, and the phone records where the guard was, to the metre, at that second. If the location doesn't match the site, it's flagged rather than quietly accepted.
Availability: On every plan, TacFree included
Everyone in this industry knows roughly what their timesheets are worth. You pay them anyway, because the alternative is calling a guard a liar over eleven minutes, and you need him on Saturday.
What most firms do today
A paper sheet in the gatehouse, a WhatsApp message at the start of the shift, or a clock-in app that takes the guard's word for where they are. All three run on the honesty system, and the honesty system works right up until it doesn't.
The cost isn't really the fraud, though buddy punching is real and it adds up quietly. The cost is that you're invoicing a client for hours you cannot prove. When they query it — and eventually one of them does — you have a spreadsheet and a strong feeling.
How TacDesk does it
The guard taps once. The phone records the position at that moment and checks it against the site's geofence.
If it matches, that's a verified clock-in: time, place, device, guard. If it doesn't — wrong location, or someone clocking their mate in from the car park — it's flagged rather than silently accepted. That's the whole design. A system that quietly takes a bad clock-in gives you worse than no data, because it gives you data you believe.
It keeps working with no signal. The app queues the clock-in with the location and time it actually happened and syncs when the phone comes back up, so a basement car park or a rural site doesn't turn into a gap in the record or an excuse.
What you end up with is a timesheet that's evidence. Same numbers, entirely different standing.
Why it matters
Invoices stop being arguable. The hours you bill are hours with a location and a timestamp attached. Queries get answered in about a minute.
It's ACS evidence you didn't have to collect. Assessors want to see that deployment is controlled and recorded. This records it as a by-product of the shift happening, rather than as a folder someone assembles in audit week.
It's fairer on the guards, which they work out quickly. Good guards lose out under the honesty system — they're stood there on time while someone else rounds up. Verified time protects the people who actually turn up, and they notice.
Where it sits
Every plan, TacFree included. It's core: GPS-tagged clock in/out and shift location on the map are part of TacDesk rather than an add-on, because a security platform that charges extra to prove your guards were there isn't a security platform.
See it on your own sites
Sign up free and have a look yourself, or book half an hour and we'll walk you through it.